What Should I Do?
“But my venue already has a coordinator” is something I hear way too often from brides that are on the fence about hiring a wedding planner. Even though that statement reigns true, a wedding planner and venue coordinator are two, very different jobs. The role of a venue coordinator involves setting up the venue and making sure the wedding timeline goes according to plan. The role of a wedding planner takes on those same responsibilities and much more, including creative decisions, vendor management, and constant communication with the bride and groom. As a wedding planner, I strive to work in harmony with the venue coordinator because they will always know their venue best with the same goal in mind; for our couples to have the best day ever. During the planning process, it is important to communicate with the venue coordinator prior to the event to ensure expectations are met and everything runs smoothly on the day of. Below, I have listed 3 logistical reasons why I believe it is crucial to hire a planner along with the in-house venue coordinator:
1. As a wedding planner, I get to know you on a more personal level. This can establish a more trusting relationship, and in return, help you achieve your dream vision for your wedding. We will communicate frequently, design a cohesive plan, and build a mutual understanding of what’s to be expected. For couples who chose the minimal and full planning packages, I will also accompany you to vendor meetings. I’m happy to offer my support and input when warranted, but ultimately provide you with the liberty to make decisions on your own. I want to be informed if you have a crazy aunt coming into town that might drink too much or if you really don’t like one of your groomsmen’s girlfriends. I essentially want to become your new best friend in all things wedding related. I love my brides, and I genuinely look forward to building these relationships. While venue coordinators may have 2-3 couples in one weekend, I get to dedicate my time and talent over a period of time. Thereby, getting the chance to really connect with my couples unlike the venue coordinator.
2. Venue coordinators always strive to make their couples happy, but at the end of the day, they work for the venue. They have to juggle their priorities between you and their staff, which can become demanding. They provide structural and organizational support but are not fully obligated to those last-minute details. As a wedding planner, I work for you and your significant other, and only you two. I am available to help during the set up and cleanup process as well as having full control over vendors, timeline changes, and conceptual layouts/designs. I help with little things like pinning boutonnieres or bustling your wedding dress. I promise, at this point I have become a pro at bustling dresses! With the full attention and support that comes along with having a wedding planner, even the most stressed brides can have an easier mind when it comes to the day of their big event.
3. Establishing a timeline is essential to a successful wedding day, and both a wedding planner and venue coordinator are likely to fulfill this obligation. Imagine trying to manage a group of 100+ people, 10-20 members of a wedding party, and one anxious couple. A lot of preparation goes into planning this one day, so a timeline will guide all attendees through each event. It is important to note that a venue coordinator is only responsible for the items that fall under their job description. They have less of a personal connection and commitment to the couple. As a wedding planner, I coordinate your ceremony, reception, DJ, food vendor, photographer, and videographer. My reputation is on the line to deliver a seamless and extraordinary experience, which includes building a master timeline that takes into account every aspect of your big day. By working hand-in-hand with the venue coordinator, the timeline is often followed strictly through effective communication. Like I’ve said before, communication is key!
The bottom line remains that hiring a wedding planner, whether it be a full-blown planner or just a month of, will give you greater reassurance leading up to your wedding and on the day of. It’s better to be overly prepared and less stressed. You want to walk into your wedding day knowing everything will run smoothly and you will not have to worry about a thing!